Administrative offices at the Research and Consulting Center

To position the Research and Consultancy Center at Misrata University as a specialized house of expertise and consultation in evaluative and consultancy research, as well as training programs, contributing to the achievement of sustainable development goals.

To actively contribute to sustainable development by providing distinguished research, consultancy, and training services; creating a supportive environment for conducting research and consultancy work; and encouraging creativity and innovation to foster community development and enhance institutional capacity.

The Center undertakes the preparation of research studies and the provision of scientific consultancy, support, and assistance to institutions, particularly through the following objectives:

1. Activating the Center’s role in society and optimizing the available human and technical capacities.
2. Developing scientific and practical solutions to societal challenges through research, studies, and scientific consultancy.
3. Developing a generation of distinguished researchers and training them to conduct high-quality research by engaging undergraduate and postgraduate students, technicians, and teaching assistants in research implementation.
4. Providing technical consultancy to public and private sectors through research conducted by university researchers.
5. Stimulating intellectual and creative activity by organizing seminars, conferences, workshops, and relevant scientific lectures related to the Center’s activities.
6. Supporting scientific studies that contribute to the preservation of heritage and the verification of manuscripts.
7. Providing technical consultancy to public and private sectors through research conducted by university researchers.
8. Motivating researchers by offering scientific opportunities for research sabbaticals at the Center and awarding recognition prizes for outstanding work adopted by the Center.
9. Building communication bridges with peer research centers at local and international levels.
10. Providing necessary support to relevant authorities in supervising the implementation of various projects.
11. Any other responsibilities assigned by the President of Misrata University.

To be a leading office providing comprehensive administrative and financial services that enhance institutional performance and contribute to achieving the organization’s strategic goals.

To provide distinguished administrative and financial services by offering guidance and support, improving processes, and promoting transparency and accountability across all financial and administrative activities.

• Improve financial resource management: ensure effective and transparent use of financial resources through accurate budgeting and performance monitoring.
• Enhance administrative efficiency: optimize administrative processes to maximize efficiency and reduce costs.
• Provide financial support services: offer financial consulting and decision support to achieve financial objectives.
• Promote training and development: organize programs to enhance staff skills in administrative and financial fields.

• Implement laws, decisions, and regulations related to administrative affairs.
• Determine the equipment, office supplies, and stationery needs of the Center and its administrative divisions.
• Supervise printing and copying operations, monitor equipment usage, perform regular maintenance, and preserve assets.
• Monitor employee attendance and leave, and prepare attendance records and leave forms.
• Oversee security units and property safety, and prepare reports on their activities.
• Participate in developing formal documentation standards and avoid unnecessary documents in collaboration with relevant departments.
• Organize and follow up all personnel matters, including promotions, secondments, evaluations, and other HR-related affairs, documenting them both physically and electronically.
• Establish proper mechanisms for document and record preservation to ensure safety and accessibility (indexing, scanning, cataloging, classification, coding, maintenance).
• Provide requested documents, information, and data from archives according to applicable instructions.
• Record and organize incoming and outgoing mail, including documentation, distribution, and record-keeping.
• Manage reception and hospitality services for guests, including accommodation, meals, and meetings.
• Oversee transportation and logistics, including vehicle provision, facilitation, and maintenance.
• Supervise Center facilities and ensure their proper management.
• Oversee cleaning operations and maintain the Center’s general appearance.
• Implement applicable financial laws, decisions, regulations, and systems.
• Prepare draft budgets according to guidelines set by competent authorities.
• Execute the approved budget within allocated limits for each category according to legislation.
• Prepare the Center’s final accounts.
• Reconcile the Center’s bank accounts and prepare expense reconciliation memos.
• Maintain financial records, ledgers, and necessary entries for all financial operations.
• Prepare employee and collaborator rewards and handle all related financial procedures.
• Manage temporary and permanent advances, including replacement and settlement procedures.
• Supervise the Center’s stores and treasury.
• Process payroll for employees and collaborators.
• Conduct annual and periodic inventories of fixed and movable assets.
• Prepare and register cheques according to financial rules.
• Refer legal deductions (e.g., social security, guarantees) to eligible recipients according to applicable legislation.
• Manage documentary credits, monitor them, and prepare periodic reports.
• Respond to observations from supervisory bodies regarding financial activities.
• Participate in technical committees related to departmental activities.
• Prepare periodic reports on departmental activities.
• Perform any other assigned duties.

The Legal Affairs Office at the Research and Consultancy Center seeks to be an effective legal unit by supporting sound legal decision-making and ensuring that procedures and decisions comply with the legal framework governing the Center’s activities.

The Office fulfills its role in serving the Center’s objectives by providing specialized legal opinions, drafting and reviewing contracts and decisions, contributing to the preparation and follow-up of regulatory frameworks, and coordinating legally with relevant authorities, thereby ensuring disciplined institutional performance and enhancing work quality and sustainability.

The Legal Affairs Office aims to support sound legal decision-making and strengthen the Center’s compliance with applicable laws and regulations by providing legal consultancy, drafting and reviewing contracts and decisions, and contributing to the preparation of related regulatory frameworks.

It also seeks to legally protect the Center by monitoring cases and disputes in coordination with competent authorities, and to enhance internal governance through the development of legal procedures and the improvement of performance quality, ensuring institutional integrity and supporting an environment conducive to scientific research and consultancy services.

The Legal Affairs Office undertakes legal tasks related to the Center’s activities, including in general:

• Providing legal opinions and advice on matters referred to it.

• Drafting and reviewing contracts, decisions, and regulations issued or used by the Center.

• Following up on lawsuits and legal cases filed by or against the Center in coordination with competent authorities.

• Participating in administrative and disciplinary investigations.

• Representing the Center in committees requiring legal participation.

• Preparing periodic legal reports and proposing the development of internal legal policies.

The Legal Affairs Office maintains a coordinating and integrative relationship with all departments and offices of the Center, providing legal support in response to requests or inquiries referred to it. It also participates in preparing proposed regulations and systems developed by competent departments.

The Office does not interfere with the mandates of other entities; rather, it supports them in ensuring the legal soundness of procedures and relies on mutual cooperation to obtain the data and information necessary for issuing legal opinions or reviewing related documents.

To establish an effective internal control system that promotes integrity and transparency, ensuring the accuracy of the Center’s financial and administrative performance.

To conduct internal audit and control activities efficiently and independently, verifying the integrity of financial and administrative operations, ensuring compliance with laws and regulations, and providing objective recommendations that contribute to institutional performance improvement and resource protection.

• Verify the accuracy and integrity of financial records and entries.
• Ensure compliance with approved financial laws, regulations, and instructions.
• Reduce financial and administrative errors and prevent their recurrence.
• Enhance the efficiency of internal controls.
• Support the Center’s management with accurate and objective audit reports.
• Ensure adherence to the approved budget and monitor expenditure.
• Verify the accuracy of payroll, rewards, and advances procedures.
• Contribute to improving institutional performance without intervening in operational execution.

• Verify subsidiary ledger data.
• Review disbursement authorizations to ensure required documentation is complete according to standard accounting practices.
• Conduct internal control activities to minimize accounting errors and propose preventive measures.
• Monitor the Center’s expenses compared to allocations and prepare periodic reports.
• Review payroll, rewards, and entitlements to ensure compliance with approved laws and regulations.
• Conduct surprise audits of the Center’s cash holdings.
• Review the Center’s final accounts prior to approval by the General Director.
• Review account closings and advances.
• Prepare periodic reports on the Office’s activities.
• Perform any other duties assigned by management.

To serve as a reference entity in developing and implementing an efficient planning system that supports the Center’s institutional excellence at both research and consultancy levels.

To enhance the effectiveness of strategic and operational planning within the Center by developing accurate plans, systematically monitoring their performance, and providing reliable analytical reports that support decision-making and improve institutional performance efficiency.

• Enhancing the efficiency of strategic and operational planning and ensuring alignment with the Center’s directions.
• Monitoring the implementation of programs and projects based on clear performance indicators and defined timelines.
• Improving data collection and analysis to produce accurate reports that support decision-making.
• Raising the level of institutional coordination among offices and units to ensure alignment with the strategic plan.
• Supporting continuous institutional development through analytical recommendations that improve operational efficiency.

• Preparing the Center’s strategic and operational plans according to clear institutional standards and updating them in line with policies and general directions.
• Designing performance monitoring tools and progress measurement indicators to ensure accurate tracking of plan and project implementation.
• Collecting and analyzing operational and research data to provide reliable periodic reports that support senior management decision-making.
• Monitoring the implementation of projects and initiatives in coordination with various units to ensure adherence to plans and timelines.
• Preparing follow-up reports that highlight achievement levels, gaps, and opportunities for improving institutional performance.
• Providing procedural recommendations to enhance planning and follow-up processes and strengthen institutional efficiency.
• Facilitating internal coordination mechanisms among offices and units to ensure work alignment and integrated implementation of programs and plans.

To position the Quality Assurance and Performance Evaluation Office as a leading institutional model in quality development and organizational excellence, supporting a research and consultancy environment that complies with international standards.

To embed a culture of quality and enhance institutional performance through the development of evaluation and review systems, data-driven performance measurement, the provision of professional recommendations, and the creation of a work environment committed to local and international standards of quality and continuous development.

• Developing an integrated institutional quality assurance system in line with international best practices in the research and consultancy sector.
• Enhancing performance effectiveness by monitoring plan implementation and measuring achievement levels across departments and units.
• Establishing a unified performance measurement framework based on quantitative and qualitative indicators that supports data-driven decision-making.
• Supporting continuous improvement through professional recommendations based on evaluation and analysis and aligned with the Center’s strategic requirements.
• Enhancing institutional transparency through accurate and clear periodic reports on departmental, project, and activity performance.
• Improving operational efficiency through the review, evaluation, and enhancement of institutional procedures.

• Designing, developing, and regularly updating the Center’s quality assurance policies and systems.
• Developing and implementing performance measurement frameworks at institutional, administrative, and project levels.
• Monitoring the implementation of strategic and operational plans and evaluating progress toward achieving their objectives.
• Conducting internal reviews and data analysis to identify strengths and opportunities for improvement.
• Preparing periodic quality and performance reports and submitting them to senior management.
• Providing professional consultancy to departments regarding quality standards and performance improvement.
• Managing and updating databases related to quality and performance indicators in a systematic manner.
• Organizing training workshops to raise quality awareness and promote a culture of continuous improvement.
• Coordinating with various departments to ensure integration in implementing development initiatives and improvements.
• Monitoring units’ compliance with approved quality manuals, procedures, and forms.

To be a leading office in institutional documentation and information management, establishing an organized knowledge repository that enhances performance efficiency and ensures the sustainability of research and consultancy activities at the Center.

To provide comprehensive documentation and information management services by organizing, preserving, and retrieving documents and data according to professional standards, thereby supporting planning and monitoring and enhancing institutional performance at the Research and Consultancy Center.

• Organize, preserve, and document official documents and statistical data related to the Center’s activities, using clear classification and archiving systems to ensure accuracy and easy retrieval.
• Establish and update comprehensive databases covering research, consultancy, programs, projects, and researchers across various scientific fields.
• Support the Center’s offices and organizational units by providing timely and accurate information and data to enable efficient task execution.
• Ensure the continuity of institutional knowledge and maintain the organizational memory of the Center.
• Facilitate access to information for planning, monitoring, and preparing periodic reports.
• Enhance the reliability of data and information used to support administrative decision-making.
• Establish and develop an electronic library to support research and consultancy work.
• Oversee the Center’s website, updating content related to documents, data, and institutional information.
• Prepare periodic reports on the activities of the Documentation and Information Office.
• Promote the use of modern technologies in documentation, archiving, and administrative work.

• Document, preserve, and organize all activities, programs, and projects of the Center and its affiliated offices according to approved mechanisms ensuring data accuracy and easy retrieval.
• Prepare periodic reports (monthly and annual) on the Office’s activities and provide relevant information and data to management.
• Create and manage specialized databases covering research, official correspondence, administrative forms, and institutional records.
• Oversee electronic archiving systems and manage the transition from paper-based to electronic archives.
• Manage and maintain the Center’s website by updating institutional data, documents, and information, without engaging in media or promotional activities.
• Manage the Center’s official email system and organize electronic correspondence in accordance with approved guidelines.
• Provide technical and organizational oversight for research journals published by the Center, including archiving and data management.
• Develop electronic forms for the Center’s operations, converting paper forms into approved digital formats.
• Provide technical and informational support to offices and units regarding data management, documentation, and the use of electronic systems.
• Contribute to organizing and implementing internal workshops in the fields of documentation, information management, and technologies that support institutional work.

To be a professional media platform and a reliable source for conveying a positive image of the Center’s activities, contributing to enhanced institutional communication and the establishment of a distinguished media presence locally and internationally.

To deliver purposeful and transparent media content that reflects the Center’s achievements and research and consultancy activities through the use of traditional and digital media, and to build effective media partnerships that support the Center’s objectives, promote knowledge dissemination, and enhance the University’s role in society.

• Highlighting the activities and achievements of the Research and Consultancy Center at Misrata University in a professional manner that reflects its academic and consultancy mission and its role in serving the community.
• Strengthening institutional communication between the Center and academic, research, and media entities locally and internationally.
• Building a positive public image for the Center and reinforcing its media identity to support its academic and institutional standing.
• Communicating information and news related to the Center’s activities accurately, transparently, and in a timely manner.
• Documenting research and consultancy events and programs and highlighting their scientific and societal impact.
• Managing and developing the Center’s digital media platforms in line with technological advancements and modern communication practices.
• Supporting the Center’s participation in conferences, seminars, and exhibitions through media coverage and professional documentation.
• Strengthening media partnerships and building effective relationships with various media outlets.
• Contributing to knowledge dissemination and raising awareness of the programs and initiatives implemented by the Center.
• Producing diverse media content (written, visual, and audio) that reflects the quality of the Center’s institutional work.

• Supervising the implementation of the Center’s media plans and programs.
• Providing media coverage of the Center’s activities in coordination with departments and offices.
• Monitoring daily media publications related to the Center’s work and reporting them to the Director General.
• Coordinating and preparing participation in local and international conferences, seminars, and exhibitions related to research and consultancy, and documenting the Center’s involvement.
• Producing and implementing audio-visual documentary programs that showcase the Center’s activities.
• Publishing the Center’s activities and programs across all available media platforms.
• Managing the Center’s social media accounts and supervising the official website, ensuring continuous development.
• Designing brochures and publications related to the Center’s activities.
• Documenting the implementation stages of research and consultancy programs on a regular basis, archiving them, and publishing relevant content on the Center’s website and other media channels.
• Preparing periodic reports on the Office’s activities.
• Performing any other tasks assigned by the Director General.

To be a leading office in building and strengthening international academic and research partnerships for the Research and Consultancy Center, contributing effectively to enhancing the standing of the Center and Misrata University at regional and international levels.

To develop and implement effective international cooperation strategies, facilitate the exchange of expertise and knowledge, enhance participation in joint research projects, and organize visits and delegations in support of the Center’s vision of excellence, innovation, and community service.

• Building and expanding the international relations network by increasing memoranda of understanding and agreements with relevant universities, research centers, and international organizations.
• Promoting joint research projects by encouraging and supporting Center researchers to participate in internationally funded projects or launch collaborative research initiatives.
• Facilitating the exchange of expertise and knowledge through organizing workshops, seminars, and exchange programs for students, researchers, and faculty members with international partners.
• Developing institutional capacities by benefiting from international experiences in administrative structures, academic and research programs, and quality systems.
• Contributing to attracting international support by identifying funding and support opportunities for research projects and programs.
• Representing the Center and Misrata University internationally through active participation in international conferences and forums to showcase achievements and strengthen institutional image.

• Managing international correspondence to ensure effective communication with international entities.
• Supporting the preparation of agreements and memoranda of understanding in coordination with legal and administrative teams.
• Organizing and coordinating international visits to ensure the success of activities.
• Collecting data and preparing reports related to international activities.
• Conducting initial follow-up of joint projects to ensure alignment with approved plans.
• Managing and maintaining an accurate database of international partners.

To be a model office in efficient and flexible human resource management, ensuring optimal deployment of staff to serve the Center’s objectives while maintaining job stability.

The mission of the Placement Office is to manage employee placement processes efficiently and effectively by assessing institutional needs and staff capabilities, facilitating their reassignment to meet evolving work requirements, and ensuring adherence to regulations and laws that protect employee rights and responsibilities.

• Optimal use of human resources: Ensure employees under service disposition are assigned to positions matching their qualifications, experience, and the Center’s needs.
• Transparency and fairness: Apply clear and equitable standards in all referral and staff distribution procedures.
• Minimize time under disposition: Reassign employees as quickly as possible to reduce periods without defined tasks.
• Support employee job stability: Provide appropriate solutions for employees’ situations to maintain their professional and psychological stability.
• Enhance organizational flexibility: Assist the Center in adapting to organizational changes and functional needs through effective redistribution of employees.
• Regulatory compliance: Ensure all referral procedures comply with national laws, university regulations, and Center policies.

• Manage and organize employee placement: Receive employee files, determine institutional needs, and coordinate redistribution.
• Assess institutional requirements: Coordinate with departments to collect information on vacancies and prepare situation reports.
• Facilitate employee reassignment: Process referral requests, issue notifications, and follow up on employees’ employment status.
• Handle employees under service disposition: Receive referral requests, record data, and prepare referral decisions.